Careers

Position Overview

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to provide administrative and clerical support to ensure the efficient operation of the office. The successful candidate will be professional, service-oriented, and able to manage multiple priorities while maintaining accuracy and confidentiality.

The Administrative Assistant will serve as a key point of contact for staff, visitors, and the public and should be comfortable working independently, exercising sound judgment, and taking initiative to complete assigned responsibilities.

Essential Duties and Responsibilities

• Provide general administrative and clerical support to the office and staff.
• Answer, screen, and direct incoming telephone calls and respond to routine inquiries appropriately.
• Receive, sort, distribute, and prepare incoming and outgoing mail and correspondence.
• Prepare, format, proofread, and edit correspondence, reports, forms, and other documents for accuracy, grammar, and proper formatting.
• Perform data entry and maintain accurate electronic records.
• Organize, maintain, and retrieve files and documents in accordance with established procedures.
• Assist with preparation of meeting materials, agendas, correspondence, and other office documents.
• Order office supplies and maintain appropriate inventory levels.
• Operate and maintain standard office equipment, including computers, printers, copiers, scanners, and telephone systems.
• Handle confidential and sensitive information with discretion and maintain appropriate confidentiality.
• Provide administrative assistance to supervisors and staff as needed.
• Establish priorities and manage multiple assignments while meeting deadlines.
• Perform other duties and special projects as assigned.

Minimum Qualifications

• High school diploma or equivalent.
• Previous administrative, clerical, customer service, or office support experience preferred.
• Proficiency with Microsoft Office or similar office productivity software.
• Ability to operate standard office equipment.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to accurately enter, maintain, and retrieve information.
• Ability to prioritize work, meet deadlines, and manage multiple tasks effectively.
• Ability to work independently while also working effectively as part of a team.
• Ability to exercise sound judgment and maintain confidentiality.
• Professional and courteous demeanor when interacting with staff, visitors, and the public.

Preferred Qualifications

• Previous experience in a government or public-sector environment.
• Familiarity with state government operations, policies, or procedures.
• Experience with Microsoft Word, Excel, Outlook, and other common office applications.

Knowledge, Skills, and Abilities

The successful candidate should demonstrate:

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Effective written and verbal communication.
• Professional customer service skills.
• Ability to learn and follow established policies and procedures.
• Ability to handle confidential information appropriately.
• Ability to adapt to changing priorities and work assignments.
• Ability to establish effective working relationships with employees at all levels of the organization and members of the public.

• Self-motivated, able to work independently as well as in a team environment.
• Have an understanding of basic accounting knowledge and how transactions flow through a general ledger and financial statements.
• Strong communication skills both in writing and in person.
• Analyze audit documentation
• Ability to understand and assess internal controls

• Must have completed Intermediate Accounting I
• GPA of 3.25 or higher